Public Records Requests

Requesting Public Information Records

Any person wishing to request access to public records or seeking assistance in making a request should contact the City's Public Records Officer. The City Clerk has been designated by the City Manager as the City's Public Records Officer pursuant to the Washington State Public Records Act (PRA). Any person wishing to request access to public records should complete a Public Records Request Form (PDF) and submit it to the City Clerk or contact the City Clerk's office by calling (509) 544-3096.

While the public records officer may offer help and guidance relating to any public records request, requests for police records incident reports, fire/emergency medical services incident records, and municipal court records should be directed to the designated records officer within those departments at the contact information listed below: Requests for Police records: Requests to inspect or copy records for police incidents, maintained by the City's Police Department, should be made to the Police Records Officer at: Records Office, City of Pasco Police Department, 525 North 3rd Avenue, Pasco, WA 99301, or call (509) 545-3421.

Requests for Fire and Emergency Medical Services records: Requests to inspect or copy records for fire and emergency medical services incidents, maintained by the City's Fire Department, should be made to the department at: Fire Administration, City of Pasco, 310 North Oregon Avenue, Pasco, WA, 99301, or call (509) 545-3426.

Requests for Municipal Court records: Requests to inspect or copy records maintained by the Pasco Municipal Court, should be made to the Court Administrator at: Court Administration, City of Pasco 1016 North 4th Avenue, Pasco, WA, 99301, or call (509) 545-3491.

The public records officer will oversee compliance with the PRA but another City staff member may process a request. The public records officer or designee and the City will:

  • provide the fullest assistance to requestors
  • ensure that public records are protected from damage or disorganization
  • prevent fulfilling public records requests from causing excessive interference with essential functions of the City


Online Records

Requestors are also encouraged to view documents available online before submitting a public records request.

Prohibitions & Exemptions

The PRA provides that a number of document types and information are prohibited from being disclosed or are exempt from public inspection and copying. A current list of these prohibitions and exemptions will be provided upon request. Also, the PRA (RCW 42.17.260(9) and RCW 42.56.070(9)) prohibits the use of public record lists of individuals for commercial purposes.

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